Virtual Bookkeeper Job

Chatham, NJ and Remote
Read more below or download job posting here.
Position Description

We seek a part-time Virtual Bookkeeper who will be responsible for processing accounting transactions for our customers. We expect you to work approximately 20-30 hours per month.  Our firm is growing so there is a possibility this position could become full-time with employee benefits.


Some of the things you will do include:

  • Accounts receivable: prepare customer invoices, record deposits and assist with customer collections.

  • Accounts payable: enter vendor bills received by client, ensure Form W9 is received from customer vendors.

  • Cash management: enter and code bank and credit card transactions.

  • Bank reconciliation: reconcile bank and credit card accounts to monthly statements.

  • Monthly close: assist in preparing schedules and closing the books for our clients each month.

Reports To

Senior Manager / Virtual Controller

Key Success Factors

  • DETAIL ORIENTED.  Ability to organize and manage large amounts of data accurately.

  • Prior experience working in small, unstructured environments with little direct supervision.

  • Personable, able to easily interact with our customers and staff remotely.

  • Tech savvy.

  • Able to meet tight deadlines, sometimes in unexpected or urgent ways.

  • Coachable.



Tasks you’ll perform for our customers include:

  • Processing customer accounts receivable and posting customer payments.

  • Downloading data from third party sites and inputting into general ledger software (QuickBooks or SageIntacct).

  • Processing customer accounts payable and posting cash payments.

  • Researching accounting transactions.

  • Setting up new customers, items and vendors in accounting software.

  • Processing bank and credit card transactions.  Reconcile bank and credit card accounts.

  • Initiating and/or responding to various customer and vendor inquiries.

  • Administering Form W9 to vendors and processing annual Forms 1099.



  • Bachelor’s Degree. 

  • 1-3 years prior bookkeeping experience.

  • Trained in QuickBooks Desktop and QuickBooks Online.

  • Strong technology skills using Microsoft Office apps (mostly Excel) and some cloud-based apps.

  • Existing home office environment, including separate work area, printer and space for two monitors.

  • Personable team player who works effectively and is relentlessly positive.

  • Willing to take on increasing responsibilities as firm grows. 

What We Offer


  • Virtual work environment, including work from home and sunny, pleasant offices in downtown Chatham, NJ.

  • Fulfilling work helping innovative companies achieve their ambitions.

  • The most fun and passionate staff of accountants and tech people you will ever work with.  Really.

  • Training compensation of $25.00 per hour for the first two months, then $30.00 per hour afterwards.

  • Opportunity to become a full-time employee based upon your performance and our firm’s growth.



If Fintelligent sounds like a place you’d like to work, please send your credentials to  We need detail-oriented folks.  We’ll only consider candidates who have read to this point and can answer the following questions: How do you get transactions into QuickBooks Online? What do you do when you don’t know which account to categorize a transaction?

Contact Info

908-264-2220 x110

248 Main Street

Chatham, NJ  07928

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